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Effective Date: 1 July 2026
Retrieve Conferences respects the privacy of users of our website and is committed to protecting the personal information that users may share with us. This Privacy Policy describes our practices regarding the collection, use, storage, and disclosure of personal information that we may obtain when you visit our website, participate in our conferences, or engage with our online forums, platforms, newsletters, or other digital activities.
This Privacy Policy also explains your choices regarding the use, access, and correction of your personal information.
We may collect personal information that you provide to us directly. This may include your name, email address, telephone number, postal address, professional or educational information, and other contact or registration details that you choose to provide.
We may collect this information when you register for or attend a conference, contact us, subscribe to our communications, participate in online activities, submit information through our website, or otherwise interact with Retrieve Conferences.
We use the personal information we collect for purposes including communicating with you about our conferences, programs, events, news, and other activities; processing registrations; providing requested services; managing conference-related activities; conducting internal administration and analysis; and complying with applicable legal or regulatory requirements.
We may retain your personal information for as long as reasonably necessary to fulfill the purposes for which it was collected, to meet our business and legal obligations, resolve disputes, and enforce our agreements and policies.
Retrieve Conferences may use your personal information to:
We do not sell, rent, or trade your personal information to third parties.
We may share personal information where reasonably necessary to operate our conferences and provide our services.
If you attend a Retrieve Conferences event, certain information may be included in conference-related materials. For example, the names and institutions of attendees may be listed on our website or in conference materials, including an abstract book, where appropriate.
We may also share relevant attendee contact information with conference speakers, organizers, or other individuals involved in planning and delivering a conference where necessary to assist with conference-related duties.
We may publish information such as attendee names, institutions, educational or professional backgrounds, testimonials, or photographs in materials produced by Retrieve Conferences. Photographs or video recordings of conference activities and interactions may also be used for promotional, marketing, educational, or other legitimate business purposes.
Similar information may be published or shared in connection with Board Members, Scientific Advisory Board members, speakers, and other individuals who participate in the planning or programming of our activities.
Where appropriate, we will take reasonable steps to ensure that the use or disclosure of personal information is consistent with this Privacy Policy and applicable law.
You have choices regarding our use of your personal information.
If you no longer wish to receive marketing-related emails from us, you may opt out by using the unsubscribe link included in our marketing communications.
You may also contact us if you wish to review, correct, update, or request deletion of personal information that you have previously provided to us. We will consider and respond to such requests in accordance with applicable law.
Please note that certain information may need to be retained where required by law or where reasonably necessary for legitimate business purposes.
For promotional, educational, documentation, or other legitimate business purposes, photography and video recording may take place during Retrieve Conferences events.
By attending a conference, you acknowledge that you may appear in photographs or video recordings taken during the event.
If you do not wish to be photographed or recorded, please notify the conference organizers by contacting info@retrieveconferences.com. We will make reasonable efforts to accommodate such requests where practicable.
We may display testimonials from attendees or other participants on our website or in our promotional materials, together with the individual's name and other relevant information, where appropriate.
If you have provided a testimonial and would like to request that it be updated or removed, please contact us at info@retrieveconferences.com.
The security of your personal information is important to us. Retrieve Conferences strives to implement and maintain reasonable administrative, physical, and technical safeguards appropriate to the nature of the personal information we hold.
These measures are intended to protect personal information against unauthorized access, destruction, use, modification, loss, or disclosure.
However, no method of transmission over the internet or method of electronic storage is completely secure. Therefore, while we take reasonable measures to protect your personal information, we cannot guarantee its absolute security.
We may collect certain information through cookies and other tracking technologies when you use our website.
Cookies and similar technologies may help us understand how visitors use our website, including the number of visitors, how visitors arrive at the website, and how they interact with our online services. We may use this information to operate, maintain, analyze, and improve our website and services.
You may be able to reject or block cookies and certain tracking technologies by adjusting your browser settings. Most web browsers provide instructions for managing cookies through their respective Help or Settings sections.
If you choose to disable or reject cookies, certain features or services on our website may not function properly.
Our website is not intended for individuals under the age of 18, and we do not knowingly collect or maintain personal information from individuals under 18 through the website.
If you are under 18, please do not provide personal information through our website.
If you believe that an individual under 18 has provided personal information to us, please contact us at info@retrieveconferences.com. We will take reasonable steps to review the matter and, where appropriate, delete the information from our systems, subject to applicable legal and regulatory requirements.
This Privacy Policy is effective as of the date stated at the beginning of this policy.
We may update or modify this Privacy Policy from time to time. Any changes will be posted on our website, together with an updated effective date where appropriate.
We encourage you to review this Privacy Policy periodically to remain informed about how we collect, use, and protect personal information.
Your continued use of our website following the posting of changes to this Privacy Policy constitutes your acknowledgment of the updated policy, to the extent permitted by applicable law.
By providing personal information to Retrieve Conferences through our website, by telephone, or through other means, you acknowledge that your information may be collected, stored, used, and processed in accordance with this Privacy Policy and applicable law.
Where applicable law requires your consent for a particular use of your personal information, we will seek that consent as required.
If you have any questions, concerns, or complaints regarding this Privacy Policy or the handling of your personal information, please contact us:
Email: info@retrieveconferences.com
Retrieve Conferences
Effective Date: 1 July 2026